Rental Spaces

If your organization is not a tenant at the Center des Grands-Vents and you wish to rent a room in the evening, please note that the bellman is present from Monday to Friday until 10 p.m. For rentals on Saturdays and Sundays, during the summer, you will be charged an additional cost of 40 $/hour for a minimum of 3 hours for the porter service. If this is the case, you will be notified when you make your reservation.
Please note that prices vary, reduced prices may be offered depending on the period, duration and condition of the rental. Members of the Francophone Community Association of St. Jean (ACFSJ) benefit from a preferential rate.

When you rent for the first time, you will have to pay the total amount of your rental before the rental (including concierge fees depending on the situation). In the event that the concierge fees are different from those invoiced, a second invoice will be sent to you or a credit will be given to you on your next rental.
For your other rentals, your invoice will be sent to you by. You can pay by check, cash, Interac transfer or directly online. We do not take debit or credit cards. You must make payment of the invoice within 30 days from the invoice date.

Cancellation fees occur as follows:
– 15 working days notice will not give you any cancellation fees
– 5 working days’ notice will cost you 50% of the rental amount
– 2 working days’ notice will be billed in full.
Example: You have a reservation scheduled for Wednesday July 31. To avoid fees, you must cancel before Wednesday, July 10. If the cancellation is made between July 10 and July 26, you will be charged 50% for the amount of the reservation. If cancellation is made later than July 29 (inclusive), you will be charged the full amount.
When cancelling a room, you must call or email (709) 757-2816, [email protected] [email protected].

We reserve the right to cancel any reservation if you use a room that is too small for your needs (example: a room for 10 people for a meeting of 24 people). To avoid this inconvenience, please share your needs and requests with Manon Laverrière, in order to best meet your needs.

Note that we offer discounted rates for cyclical rentals (weekly or monthly) or longer term rentals (one month continuous rental). These offers will be shared with you personally after contacting us with your needs and requests.

Note that when you arrive the tables and chairs are arranged in a precise manner. We ask that you replace them in the same way as when you arrived. A room plan is available at the entrance to the room to help you. Plan on two people to lift and move the tables as they are heavy. We offer the possibility of placing the room on your arrival and storing it with additional costs. 
In addition, we ask you to throw away trash, close windows and ensure that the door to the premises is locked. 40$ fees may be charged if the room is not left in its original condition. You will be charged for any equipment damage. Any decorations installed must be removed before your departure. You can request that the room be set up for conference and that it be restored afterwards. For this service, you will be charged an additional cost.

The ACFSJ is bound by confidentiality regarding the identity of the tenants of the Center des Grands-Vents. Consequently, the ACFSJ will not provide the name of these to any other organization/group/individual interested in the same premises, in the same time slot.
The Center des Grands-Vents is not responsible for lost or stolen items (jewelry, clothing, glasses, wallet, etc.)

Telephone (709) 757-2816. Email to [email protected]

Upon your arrival, we ask you to report to the ACFSJ offices, suite 254, to have the door of the room you have rented unlocked. This is when the borrowed accessories and equipment will be returned to you. We do not install the equipment in the room for you. You are responsible for checking that the equipment is in good condition when you take possession of it. You must return the equipment to the ACFSJ offices, room 254, after use.
In your absence, the ACFSJ reserves the right not to open the door of the room you have rented to your participants.

If you have advertising material and wish to display it, please let the ACFSJ know who will be able to give you the applicable instructions. There are several possible display spaces, at the entrance to the Center des Grands-Vents, at the entrance to the rented space or on the notice board, and the ACFSJ can also share the information with its members or on social networks, on the condition that the information is in French, or preferably bilingual.

If you have advertising material and wish to display it, please let the ACFSJ know who will be able to give you the applicable instructions. There are several possible display spaces, at the entrance to the Center des Grands-Vents, at the entrance to the rented space or on the notice board, and the ACFSJ can also share the information with its members or on social networks, on the condition that the information is in French, or preferably bilingual.

Animals are strictly prohibited in the building with the exception of guide or assistance dogs. However, you can make a special request for an exceptional activity (e.g. pet therapy).

ACFSJ has a liquor sales license and can offer bar service. Please inform us as soon as possible in order to coordinate the service and better meet your needs.

Please note that a visit to the premises and facilities can be carried out by a member of staff from the Fire Department – prevention division, at any time during the reservation.
If you do not respect the conditions established in the validation process with this Service, the activity could be canceled on the spot by the person in authority (prevention officer, firefighter, police). The Center des Grands-Vents will not be responsible for any damage this may cause you and there will be no refund possible.
For safety reasons, nothing should be in the corridors.