Multi-purpose rooms that meet your needs. Whether for presentations, training sessions, general or team meetings, small or large committees, we provide you with furniture that facilitates interaction.
Opening hours of the Centre.
The Centre des Grands-Vents follows different schedules depending on the time of year:
|September to July||Summer|
|Monday to Thursday: 8.30am to 11pm||Tuesday to Friday: 8am to 9pm|
|Tuesday to Friday: 8am to 9pm||Sunday 8.30am to 4pm|
|Saturday and Sunday: 8.30am to 4pm|||
Policy on room hire in the CGV
When you make your first booking, we will ask you to fill in and sign a document that will allow us to complete your file. By signing this document, you agree to respect the rules and regulations of the Centre des Grands-Vents.
For everyone’s safety, make sure that your organization’s liability insurance covers the costs in case of damage or injury during your activities outside your organization, therefore during your rentals at the Centre des Grands-Vents. Make sure you have someone on your team who is trained in first aid and CPR to intervene if necessary
If your organization is not a tenant at the Centre des Grands-Vents and you wish to rent a room in the evening, please note that the janitor is present from Monday to Friday until 10 pm. For rentals on Saturdays and Sundays during the summer, an additional cost of $40/hour for a minimum of 3 hours will be charged for the usher service. If this is the case, you will be notified at the time of booking.
Please note that rates are variable, reduced prices may be offered depending on the period, duration and condition of the rental. Members of the Association Communautaire Francophone de St. Jean (ACFSJ) benefit from a preferential rate
When you rent for the first time, you will have to pay the total amount of your rental before the rental (including concierge fees depending on the situation). In the event that the concierge fees are different from those invoiced, a second invoice will be sent to you or a credit will be given to you on your next rental.
For your other rentals, your invoice will be sent to you by. You can pay by cheque, cash, Interac transfer or directly online. We do not accept debit or credit cards. You will need to pay the invoice within 30 days of the invoice date
Cancellation fees occur as follows:
15 working days’ notice will incur no cancellation fee
5 working days notice will cost you 50% of the rental amount
2 working days notice will be charged in full.
Example: You have a booking on Wednesday 31 July. To avoid charges, you must cancel before Wednesday 10 July. If the cancellation is made between 10 July and 26 July, you will be charged 50% of the reservation amount. If the cancellation is made later than 29 July (inclusive), you will be charged the full amount.
When cancelling a room, you must call or email (709) 757-2816, [email protected]
We reserve the right to cancel any booking if you use a room that is too small for your needs (e.g. a room for 10 people for a meeting of 24 people). To avoid this inconvenience, please share your needs and requests with Manon Laverrière, in order to best meet your needs
Please note that we offer discounted rates for cyclical rentals (weekly or monthly) or longer term rentals (one month continuous rental). These offers will be shared with you personally after you contact us with your needs and requests
Please note that when you arrive, the tables and chairs are arranged in a specific way. We ask you to replace them in the same way as when you arrived. A map of the room is available at the entrance to the venue to help you. Please allow two people to lift and move the tables as they are heavy. We offer the possibility of setting up the room on arrival and tidying it up at an additional cost. In addition, we ask that you dispose of rubbish, close the windows and ensure that the room door is locked. A fee of $40 may be charged if the room is not left in its original condition. You will be charged for any breakage of equipment. All decorations must be removed before you leave. You may request that the room be set up as a conference and that it be restored afterwards. You will be charged an additional fee for this service
The ACFSJ is bound by confidentiality regarding the identity of the tenants of the Centre des Grands-Vents. Consequently, the ACFSJ will not provide the names of these tenants to any other organization/group/individual interested in the same space, in the same time slot.
The Centre des Grands-Vents is not responsible for lost or stolen objects (jewellery, clothes, glasses, wallet, etc.)
Telephone (709) 757-2816. Email to [email protected]
Upon arrival, we ask that you report to the ACFSJ offices, suite 254, to have the door to the room you have rented unlocked. At this time, the borrowed props and equipment will be returned to you. We do not set up the equipment in the room for you. You are responsible for checking that the equipment is in good condition when you take possession of it. You must return the equipment to the ACFSJ offices, room 254, after use.
In your absence, the ACFSJ reserves the right not to open the door of the room you have rented to your participants
If you have advertising material and wish to display it, please let the ACFSJ know and they will be able to provide you with the relevant guidelines. There are several possible display areas, at the entrance to the Centre des Grands-Vents, at the entrance to the rented space or on the bulletin board, and the ACFSJ will also be able to share the information with its members or on social networks, provided that the information is in French, or preferably bilingual.
No room reservations are taken when the Centre des Grands-Vents is closed.
Such as during public holidays:
Easter weekend (Friday and Monday included)
Fête des Patriotes (The Monday before May 25th)
Saint-Jean-Baptiste Day (June 24)
Confederation Day (July 1st)
Regatta Day (1st Wednesday in August)
Acadian Day (August 15)
Labour Day (1st Monday in September)
Thanksgiving (2nd Monday in October).
Please note that the Centre will also be closed for a fortnight for the Christmas holidays.
Animals are strictly forbidden in the building with the exception of guide or assistance dogs. However, you can make a special request for an exceptional activity (e.g. pet therapy)
The ACFSJ has a liquor license and can offer bar service. Please inform us as soon as possible in order to coordinate the service and better meet your needs
Please note that a tour of the premises and facilities can be conducted by a member of the Fire Service – Prevention Division staff at any time during the booking process.
If you do not respect the conditions established in the validation process with this Service, the activity could be cancelled immediately by the person in authority (preventionist, firefighter, police). The Centre des Grands-Vents will not be responsible for any damage this may cause and there will be no refunds.
For safety reasons, nothing should be in the corridors