When you make your first booking, we will ask you to fill in and sign a document that will allow us to complete your file. By signing this document, you agree to respect the rules and regulations of the Centre des Grands-Vents.
For everyone’s safety, make sure that your organization’s liability insurance covers the costs in case of damage or injury during your activities outside your organization, therefore during your rentals at the Centre des Grands-Vents. Make sure you have someone on your team who is trained in first aid and CPR to intervene if necessary

If your organization is not a tenant at the Centre des Grands-Vents and you wish to rent a room in the evening, please note that the janitor is present from Monday to Friday until 10 pm. For rentals on Saturdays and Sundays during the summer, an additional cost of $40/hour for a minimum of 3 hours will be charged for the usher service. If this is the case, you will be notified at the time of booking.
Please note that rates are variable, reduced prices may be offered depending on the period, duration and condition of the rental. Members of the Association Communautaire Francophone de St. Jean (ACFSJ) benefit from a preferential rate

When you rent for the first time, you will have to pay the total amount of your rental before the rental (including concierge fees depending on the situation). In the event that the concierge fees are different from those invoiced, a second invoice will be sent to you or a credit will be given to you on your next rental.
For your other rentals, your invoice will be sent to you by. You can pay by cheque, cash, Interac transfer or directly online. We do not accept debit or credit cards. You will need to pay the invoice within 30 days of the invoice date

Cancellation fees occur as follows:
15 working days’ notice will incur no cancellation fee
5 working days notice will cost you 50% of the rental amount
2 working days notice will be charged in full.
Example: You have a booking on Wednesday 31 July. To avoid charges, you must cancel before Wednesday 10 July. If the cancellation is made between 10 July and 26 July, you will be charged 50% of the reservation amount. If the cancellation is made later than 29 July (inclusive), you will be charged the full amount.
When cancelling a room, you must call or email (709) 757-2816, [email protected].

We reserve the right to cancel any booking if you use a room that is too small for your needs (e.g. a room for 10 people for a meeting of 24 people). To avoid this inconvenience, please share your needs and requests with Manon Laverrière, in order to best meet your needs

Please note that we offer discounted rates for cyclical rentals (weekly or monthly) or longer term rentals (one month continuous rental). These offers will be shared with you personally after you contact us with your needs and requests

Please note that when you arrive, the tables and chairs are arranged in a specific way. We ask you to replace them in the same way as when you arrived. A map of the room is available at the entrance to the venue to help you. Please allow two people to lift and move the tables as they are heavy. We offer the possibility of setting up the room on arrival and tidying it up at an additional cost. In addition, we ask that you dispose of rubbish, close the windows and ensure that the room door is locked. A fee of $40 may be charged if the room is not left in its original condition. You will be charged for any breakage of equipment. All decorations must be removed before you leave. You may request that the room be set up as a conference and that it be restored afterwards. You will be charged an additional fee for this service

The ACFSJ is bound by confidentiality regarding the identity of the tenants of the Centre des Grands-Vents. Consequently, the ACFSJ will not provide the names of these tenants to any other organization/group/individual interested in the same space, in the same time slot.
The Centre des Grands-Vents is not responsible for lost or stolen objects (jewellery, clothes, glasses, wallet, etc.)

Telephone (709) 757-2816. Email to [email protected]

If you have advertising material and wish to display it, please let the ACFSJ know and they will be able to provide you with the relevant guidelines. There are several possible display areas, at the entrance to the Centre des Grands-Vents, at the entrance to the rented space or on the bulletin board, and the ACFSJ will also be able to share the information with its members or on social networks, provided that the information is in French, or preferably bilingual.